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What we do each month

Your business systems, ready for daily work.

Oly Software connects the tools, workflows, dashboards, and reports that turn scattered ideas into day-to-day operations.

Compare retainers See one-time builds

A month in the life

You should feel value before the first month ends.

The cadence changes by tier, but the rhythm is the same: launch useful pieces, monitor the work, and keep tightening the system.

Week 1

Audit and map

We review lead sources, current tools, site pages, intake, reporting, and manual work.

Weeks 2-3

Build and connect

Forms, chatbot logic, workflows, dashboards, notifications, and hosting get connected.

Week 4+

Operate and improve

We review activity, fix edge cases, add automations, and send a readable monthly report.

Six operating functions

The recurring work we own.

Function 01

Website and lead capture operations

Your site is maintained as part of operations, not treated as a one-time brochure. We keep pages, forms, notifications, and conversion paths working.

  • Website hosting and uptime checks
  • Contact and quote form maintenance
  • Service page updates and mobile checks
  • Lead source and analytics monitoring

Function 02

AI chatbot management

We build, train, review, and tune your chatbot around real services and real conversations so it does not drift into shelfware.

  • Service-specific intake flows
  • Human handoff and escalation paths
  • Monthly conversation review
  • Lead qualification and dashboard integration

Function 03

Follow-up automation

Speed-to-lead matters. We set up the reminders, follow-up, and internal notices that keep warm opportunities from going cold.

  • Automated email follow-up sequences
  • Internal team notifications
  • Pipeline status tracking
  • Lead source attribution and reminders

Function 04

Dashboards and monthly reporting

You should not have to wonder what happened. We maintain dashboards and send monthly notes in plain business language.

  • Lead dashboard and status views
  • Quote request tracking
  • Monthly performance summary
  • Next-action reporting

Function 05

Workflow and admin automation

We find the quiet time sinks and automate them: quote routing, intake forms, document handling, reminders, and internal digests.

  • Customer intake workflows
  • Task notifications and routing
  • Document and reporting workflows
  • Approval and reminder automations

Function 06

Ads and growth systems

For Scale clients, we support campaigns with landing pages, conversion tracking, dashboards, and monthly optimization.

  • Google and Meta ads management
  • Landing pages built on demand
  • Campaign dashboards and reports
  • Conversion tracking and A/B testing

Retainer options

Pick the operating level that fits right now.

Move up when growth justifies it. All tiers include a real person responsible for the system.

// Starter

Starter

Contact us for pricing

For small teams that need their website, lead capture, and basic follow-up running reliably.

  • Website hosting and maintenance
  • Contact or quote form ops
  • Basic lead notifications
  • Simple email follow-up
  • Monthly summary report
Start here
// Growth

Growth

Contact us for pricing

For growing service businesses ready to capture more leads and stop missing opportunities.

  • Everything in Starter
  • AI chatbot trained and tuned monthly
  • Multi-step follow-up automation
  • Lead dashboard with status tracking
  • Workflow automation, 1-2 per quarter
Most start here
// Scale

Scale

Contact us for pricing

For established businesses with ads, multiple lead sources, and a need for deeper operations support.

  • Everything in Growth
  • Google and Meta ads management
  • Landing pages built on demand
  • Custom dashboards and reporting
  • Priority support and bi-weekly calls
Talk to us

Side by side

What is in each tier.

Function Starter Growth Scale
Website hosting and maintenance Included Included Included
Lead capture forms Included Included Included
Follow-up automation Simple Multi-step Multi-step
AI chatbot Add-on Included Included
Workflow automations Scoped Quarterly Ongoing
Ads management No No Included

Also available

Prefer a fixed-scope build?

Retainers are how we work best, but we also build standalone systems when that is the better fit.

// Build 01

Website Starter

Contact us for pricing

Modern, lead-ready website with forms, notifications, mobile pages, and basic analytics.

Discuss this build
// Build 02

Lead Capture System

Contact us for pricing

Website, chatbot or intake assistant, automated follow-up, and a working lead dashboard.

Discuss this build
// Build 03

Office Automation Build

Contact us for pricing

A targeted automation project for intake, routing, documents, reporting, or admin workflows.

Discuss this build
// Build 04

Custom Build

Contact us for pricing

Dashboards, internal tools, databases, integrations, and stranger projects with a real scope.

Discuss this build

Free systems audit

Not sure which tier fits?

We will look at where time is going, where leads are leaking, and whether a retainer makes sense.

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